Person Model is a term to describe:
• The information that is tracked about a person
• Names
• Phone Numbers
• Addresses
• Email Addresses
• The relationship(s) the person has to the organization
• Core tables directly related to a person and the person’s organizational relationships
Person Model – Terminology
Person (EMPLID)
• Unique identifier for an individual entered into the system
Organizational Relationship (PER_ORG)
• The relationships that an individual can have with the organization
• Employee
• Contingent Worker
• Person of Interest
Person of Interest Type (POI_TYPE)
• A categorization of the Person of Interest relationships
• A person can have multiple POI_TYPES
• Some POI_TYPES require JOB information
Organizational Instance (ORG_INSTANCE_ERN)
• An occurrence of an organizational relationship
• Also referred to as an Employment Instance, a contingent worker instance, or a POI instance
Organizational Assignment (EMPL_RCD)
• A unique identifier for each relationship that a person has that requires JOB information
Substantive Job
• The first row added to an Organizational Instance
Additional Assignments (EMPL_RCD/ORG_INSTANCE_ERN)
• A concurrent assignment, in addition to and subordinate to, an existing assignment
Organizational Relationships
Employee
• Employed and paid by your organization
Contingent Worker
• A non-employee who is part of the workforce
• May work under the terms of a contract
• Consultant
• Contractor
• Temporary Worker
Note: Those with “indirect” relationships to the organization (dependents, beneficiaries and emergency contacts) were not converted to the person model
Person of Interest
• A non-employee who is not part of the workforce
• POI Types:
• Unknown
• External Trainee
• External Instructor
• Campus Solutions Person
• Student Refund (Job)
• COBRA Beneficiary (Job)
• Pension Payee (Job)
• Stock – Board Members (Job)
• Stock – Non-HR Employee (Job)
• Global Payroll Payee (Job)
• Other
Person of Interest Types
• POI Types entered through the CS components will automatically be assigned the Campus Solution Person POI type (‘00009’)
• POI Types entered through the HR module will give you the opportunity to select a POI type & then take you to a component to track additional information about the organizational relationship
• Organizational Relationships determine the HR transactions the person will be included in:
• search records
• prompts
• selections for processing and reporting
• Every person must have at least one “Organizational Relationship – but can have more than one
• ORIGINAL HIRE DATE used to be on PERSONAL_DATA
• It was used to store the First Hire Date that the person had with the Organization
• Each Organizational Instance now has its own Original Hire Date
• ORIGINAL HIRE DATE is now displayed on Employment page
Other Person Changes
A Person Cannot be Created with a Future Date
• The first row in NAMES must be equal to the current date or earlier
• A Person can still be “hired” in the future (the first Job can have a future date)
Multiple Jobs
General Rules for Substantive Jobs
• The first row added to an Organizational Instance is the Controlling Instance or Substantive Job
• The Substantive Job:
• Determines Employment dates (Hire, Term, Service, etc.)
• Controls Additional Assignments
• If the substantive job is terminated, the additional assignments will also be terminated
• One of the jobs (usually a substantive job) is flagged as the Primary Job for regulatory reporting
• One of the jobs is identified as the Benefits Primary Job for benefits eligibility
• Org Instance Number equals Empl Record Number (displayed on Employment page)
Person Model – Key Benefits
• Central repository for all person related data
• A person can be entered without JOB information
• Enables a clear distinction between Employees and Non-employees
• Persons will have just one EMPLID even though they may have many relationships with the Organization
• Enables a clear distinction between Non-employees who are part of the workforce (Contingent Workers) and Non-employees who may be tracked for other reasons (POI’s)
Đăng nhận xét